Council Needs Your Input
Provide your feedback on recommended changes to the Council nomination process.
Special Committee of Council on Nominations
On behalf of APEGA Council, thank you to everyone who took the time to provide feedback on the Special Committee of Council on Nominations report, an important topic that will help shape the future direction of APEGA.
A total of 790 members registered for the virtual engagement sessions in April and May 2021, and 328 people completed the survey. The feedback from the sessions and survey is being consolidated into a report that will be reviewed and discussed by Council at the June meeting.
If Council accepts the recommendations of the Special Committee, there will be changes required to APEGA's bylaws. Any proposed changes will be presented for an electronic vote to licensed professionals later in 2021. If approved, these bylaw changes would come into effect for the 2022/23 Council nomination process and election.
In the coming weeks, we will share the results of the engagement sessions and provide a further update to all members.
Engage and be heard
APEGA engaged with licensed professionals in April and May 2021 to share the report and offer the opportunity to provide feedback in one of two ways:
- By registering for a virtual engagement session in April or May.
- By viewing an online presentation and completing an online survey.
The engagement sessions have now concluded and the survey is closed. Thank you to everyone who attended an engagement session and provided their feedback! We will provide an update on next steps in the coming weeks.
What is the Special Committee of Council on Nominations?
APEGA has the authority and responsibility to regulate the professions of engineering and geoscience, as granted by the Government of Alberta. A robust Council nomination process is key to ensuring we have the diversity of competencies and experience necessary for Council to continue to effectively govern APEGA.
In response to a motion passed at the 2019 annual general meeting, Council established a Special Committee of Council on Nominations to review the nomination process and provide recommendations to:
- consistently deliver Council nominees for election that have the competencies required to fulfill Council’s mandate in accordance with the Engineering and Geoscience Professions Act
- foster diversity in the recruitment of nominees for election
The Special Committee of Council on Nominations comprised four licensed professionals with diverse backgrounds and experience and a consultant from the Canadian Centre for Diversity and Inclusion (CCDI).
Special Committee Report
The work done by the Special Committee of Council on Nominations included:
- a detailed review of the nomination process considering Council’s responsibilities and legislated obligations
- an internal assessment of what key stakeholders need from the process
- a thorough assessment of the nomination process, procedures, and related policies by the CCDI
- an online survey of about 2,000 APEGA licensed professional volunteers to seek input on the nominations process and their perspectives on diversity in APEGA.
From this work, the Special Committee produced a report listing six key findings and four recommendations.
- APEGA licensed professionals do not fully understand how Council election nominees are identified and recommended.
- The current approach to identify nominees is generally perceived to be unfair and biased towards nominees who know someone within established APEGA networks.
- The current nomination approach is prone to unconscious bias and may unintentionally disadvantage some nominees based on characteristics unrelated to their qualifications.
- The current types of engagement by APEGA of licensed professionals do not fully consider the diversity of licensed professionals nor the variety of approaches that may be required to enable their participation.
- The two most significant barriers to running for Council are the perceived time commitment and a common self-perception by licensed professionals that they don’t have enough to offer.
- The demographic makeup of Council is well represented in some diversity aspects, such as gender, but less so for other APEGA demographic groups, such as racialized and Indigenous populations, geographic location, industry, and age.
- Move to a simplified, transparent nomination approach using a formal, structured assessment based on needed skills, knowledge, and attributes.
- Implement an ongoing education and communication strategy to communicate the nomination process to licensed professionals.
- Update the Nominating Committee composition, authority, and process.
- Create a nomination approach that is inviting and easily accessible for licensed professionals and actively works to attract a more diverse pool of qualified nominees for Council, and other volunteer roles, as a means of succession development.
APEGA engaged with licensed professionals in April and May 2021 to share the report and offer the opportunity to provide feedback. Each session showed the online presentation, gave an overview of the full report, and provided an opportunity to ask questions of APEGA subject matter experts.
If you are unable to attend a virtual engagement session, please watch the following video presentation. Thank you for taking the time to inform yourself on this important topic!
Chapter One: Background
Chapter Two: Key Findings
Chapter Three: Recommendations
After watching all parts of the presentation, please share your thoughts and feedback by completing the following survey.
The Special Committee of Council on Nominations was created by Council in June 2019 to review the Council nomination process and report key findings and recommendations, based on a motion passed by APEGA members at the 2019 annual general meeting.
APEGA has the authority and responsibility to regulate the professions of engineering and geoscience, as delegated by the Government of Alberta. To meet this obligation, it is vitally important that APEGA continues to have the right level of knowledge, competencies, and experience on Council.
For our members to continue to have the privilege of self-regulation, APEGA must govern itself in a way that is trusted by the public and government and that demonstrates our priority on protecting public safety. Otherwise, self-regulation can be removed or limited, as has happened with other professional bodies in Alberta and Canada.
The mandate of the Special Committee of Council on Nominations was to review the nomination process and make recommendations to ensure Council is able to:
- consistently deliver Council election nominees who meet the needs of Council to fulfil its mandate through the Engineering and Geoscience Professions Act
- foster diversity in the recruitment of election nominees.
The committee comprised four licensed professionals with diverse backgrounds and experience and a consultant from the Canadian Centre for Diversity and Inclusion.
The Special Committee of Council on Nominations conducted its review during mid 2019 and early 2020. Its report was presented to Council in June 2020.
The Special Committee of Council on Nominations undertook several steps, including:
- a detailed review of the current nomination process, considering Council’s responsibilities and legislated obligations
- an internal assessment of key stakeholder needs related to nominations
- a thorough assessment of the nomination process, procedures, and related policies by the Canadian Centre for Diversity and Inclusion
- an online survey of about 2,000 APEGA licensed professional volunteers to seek input on the nomination process and their perspectives on diversity within APEGA.
The Council nomination process is important to APEGA and engages licensed professionals with diverse experience and knowledge to consider the opportunity to run for Council. Feedback from licensed professionals on the report and recommendations by the Special Committee of Council on Nominations will help us further understand the perspectives of licensed professionals and the issues and barriers that may exist to you in running for Council.
In addition, it is important to keep licensed professionals informed as you will be asked to vote on any bylaw changes that may be required.
The feedback from members will be consolidated and provided to Council to help inform its decisions on what changes will be made to the nomination process, including potential changes to the bylaws.