Annual Declaration

Council approved the Annual Declaration Policy that came into effect July 2021 and is administered through the annual declaration process. The annual declaration helps ensure licensed professionals understand their ethical obligations and regulatory requirements under the Engineering and Geoscience Professions Act and is an important component of good standing with APEGA. All licensed professionals are required to submit an annual declaration prior to paying their annual dues. At this time, members-in-training, exam candidates, provisional licensees, and students are not required to complete an annual declaration.

The annual declaration comprises a mandatory character declaration and non-mandatory sections based on member type and practising status. Additionally, all licensed professionals will be asked to update or confirm their contact information as part of their annual declaration.

The mandatory character declaration asks licensed professionals to indicate if they have any criminal offences, unprofessional conduct findings, unskilled practice findings, or disciplinary actions against them not previously disclosed to APEGA. Disclosing information about a conviction or finding will not prevent you from completing your renewal, but you may be contacted by APEGA to provide additional information.

Read the full Annual Declaration Policy (PDF)

AnnualDeclaration

What you acknowledge in your annual declaration 

The following tables provide a summary of what sections in the annual declaration registrants will be asked to acknowledge based on practising status and membership type. All registrants required to submit the annual declaration must complete the mandatory character declaration.

Annual Declaration for Practising Registrants

  • All practising registrants are required to complete the mandatory character declaration.
  • All practising registrants will be requested to acknowledge they are aware of their Continuing Professional Development requirements.

Acknowledge the requirement to provide complete and accurate contact information

Professional Members

Yes

Professional Licensees

Yes

Licensees

Yes

 

Submit character declaration

Professional Members

Yes

Professional Licensees

Yes

Licensees

Yes

Acknowledge CPD is an annual mandatory requirement

Professional Members

Yes

Professional Licensees

Yes

Licensees

Yes

 

Renew non-practising declaration

Professional Members

No

Professional Licensees

No

Licensees

No

Acknowledge practice limitations (cannot practise, or cannot practise independently)

Professional Members

No

Professional Licensees

No

Licensees

No

Annual Declaration for Non-practising Registrants

  • All non-practising registrants are required to complete the mandatory character declaration.
  • Non-practising registrants will be asked to renew their non-practising declaration (NPD) through the annual declaration.
  • Life members, a non-practising membership type, will be asked to acknowledge they are not permitted to practise.

Acknowledge the requirement to provide APEGA with complete and accurate contact information

Professional Members

Yes

Professional Licensees

Yes

Licensees

Yes

Life Members

Yes

 

Submit character declaration

Professional Members

Yes

Professional Licensees

Yes

Licensees

Yes

Life Members

Yes

Acknowledge CPD is an annual mandatory requirement

Professional Members

No

Professional Licensees

No

Licensees

No

Life Members

No

 

Renew non-practising declaration

Professional Members

Yes

Professional Licensees

Yes

Licensees

Yes

Life Members

No

Acknowledge practice limitations (cannot practise, or cannot practise independently)

Professional Members

Yes

Professional Licensees

Yes

Licensees

Yes

Life Members

Yes

Failure to Submit the Annual Declaration

In accordance with the Annual Declaration Policy, failure to complete the mandatory character declaration will form grounds for the cancellation of your APEGA registration. Individuals struck for failing to submit the annual declaration must apply to reinstate their licence through the reinstatement process. 

Frequently Asked Questions about the Annual Declaration

  • The Annual Declaration Policy highlights and confirms the obligations and legal requirements of licensed professionals under the Engineering and Geoscience Professions Act on an annual basis while improving the effectiveness and efficiency of APEGA’s regulatory processes.

  • Yes, registrants declared as non-practising must still complete the annual declaration. Non-practising registrants are still required to meet their obligations and legal requirements as stipulated in the Engineering and Geoscience Professions Act (e.g., they must not engage in the practice of engineering or geoscience), and must adhere to the Code of Ethics.

  • A criminal offence is any offence specified in the Criminal Code of Canada for which a pardon has not been granted or a violation of any federal statute (e.g., tax evasion under the Income Tax Act). 

  • Any finding of unprofessional conduct or unskilled practice is any conduct as determined by the Discipline Committee outlined in Section 44 of the Engineering and Geoscience Professions Act.

  • No, you do not need to disclose criminal offences or findings of unprofessional conduct or unskilled practice that have been previously disclosed to APEGA. 

  • No, you do not need to disclose findings of unprofessional conduct or unskilled practice found by APEGA, nor disclose your involvement in active APEGA investigation or disciplinary cases. APEGA will have this information on record already.

  • You will not be able to pay your annual dues and complete your membership renewal without completing your annual declaration.

    Failure to complete the mandatory character declaration will form grounds for the cancellation of your APEGA registration. Individuals struck for failing to submit the annual declaration must apply to reinstate their licence through the reinstatement process

     

Questions?

If you have questions or concerns about the annual declaration, please email [email protected].