Councillor Term & Duties | APEGA

Councillor Term & Duties

Term of Office

Councillors serve a three-year term that begins on the day of the Annual General Meeting in the year in which they were elected.

The candidate who receives the highest number of votes for President-Elect/Vice-President will be the President-Elect for one year and the President the following year. The candidate who receives the second-highest number of votes will be the Vice-President for one year.

Time Commitment

Being on Council requires different levels of time commitment depending on the position.

Activity Councillor Vice-President President-Elect President

Council Meetings

  • 4 all-day meetings
  • ½ day preparation for each
6 days 6 days 6 days 6 days
Strategic Retreat 2 days 2 days 2 days 2 days
Executive Committee Meetings
  • 4 all-day meetings
  • 1 day preparation for each
n/a 8 days 8 days 8 days
Other Committee Meetings
  • 1 day of preparation for each
8 days 8 days 8 days 24 days
Other meetings, briefings, and presentations 4 days 9 days 9 days 75 days
Total 20 days 33 days 33 days 115 days

In addition to the above, you will be expected to attend:

  • a two-day orientation meeting
  • the Annual General Meeting and Conference (two days)
  • local events (Branch activities, receptions)
  • conference calls as required (due notice will be given)
  • various functions in Alberta to represent APEGA, some of which will occur on weekends and in evenings

Should the President be unavailable, the President-Elect or Vice-President will need to attend on the President’s behalf.

Although attendance by teleconference is an option for some committee work, attendance in person is required for all Council meetings.

Duties & Responsibilities

Council Members have six core duties.

1. Duty of Care

  • Act honestly
  • Act in good faith
  • Act in the best interests of APEGA
  • Avoid conflict of interest

2. Duty of Knowledge

  • Understand the legislation governing Professional Engineers and Geoscientists in Alberta and the responsibilities of self-governance
  • Understand APEGA’s mission and vision
  • Understand APEGA’s strategic and business plans
  • Understand APEGA’s governance model
  • Be familiar with APEGA’s governance manual

3. Duty of Diligence and Skill

  • Be as informed about APEGA issues as is reasonably possible
  • Identify external factors that may affect APEGA
  • Prepare for, attend, and participate in all required meetings
  • Use individual expertise in the best interests of APEGA

4. Duty to Manage

  • Establish policies, provide guidance, and measure results
  • Delegate implementation of activities to the Chief Executive Officer

5. Duty to Participate

  • Participate in the development and renewal of APEGA’s strategic plan
  • Serve on selected APEGA task forces or committees
  • Attend the Annual General Meeting and Summit Awards Gala
  • Attend APEGA and Branch meetings as a representative of Council
  • Mentor new Council Members and assist in their orientation
  • Vote at meetings

6. Duty to Represent Council

  • Provide a fair hearing to any APEGA Member regarding APEGA policies and administration
  • Present Council decisions and actions in a positive and supportive manner
  • Direct concerns to the Chief Executive Officer or the President if unable to provide an adequate explanation
  • Attend selected other events, such as government functions, on behalf of Council

Remuneration & Reimbursements

Being a Councillor is a volunteer position. APEGA does not offer monetary compensation except for a small honorarium to the President. APEGA will reimburse reasonable travel expenses to attend approved meetings and events.