Member & Permit Holder Changes | APEGA

Member & Permit Holder Changes

It is important that Members and Permit Holders keep their information up to date with APEGA and pay their annual dues on time.

Members

Contact Information

If your contact information has changed, please update your Member record in the Member Self-Service Centre. You will need your Member ID and account password. If you have forgotten those, you can contact APEGA.

Log in to the Member Self-Service Centre

 

Name Changes

If you have legally changed your name through marriage or a name change, you can request that your new name appear in our records by completing a name change form. There is no charge for this service.

You will need the following:

  • your Member number
  • a copy of your marriage certificate, legal name-change certificate, or birth certificate (if returning to your birth name)

You can email to the Membership Coordinator at membership@apega.ca, or mail it to APEGA’s Calgary office.

Download the Name Change Request Form

 

Practice Status Changes

If you are a Professional Member or Licensee who is not practising engineering or geoscience, you can submit a non-practising form. This declaration is valid for one year from the date received and can be renewed for additional years. Non-practising Members must continue to pay their annual dues, but they are not required to maintain their continuing professional development hours.

Note: While non-practising, you can keep your current professional title. However, you are not allowed to independently practise engineering or geoscience or be a Responsible Member in Alberta.

Download the Non-Practising Declaration Form

Resuming Practice

If you are ready to resume your practice, you must first notify APEGA by submitting a resumption form to cpd@apega.ca. Members cannot resume practice until the Practice Review Board (PRB) has approved the request.

Download the Application for Permission to Resume Practice Form

 

Cancellations & Retirements

Members of APEGA may voluntarily cancel their licences if they no longer practise in Alberta.

To cancel your licence, submit a voluntary cancellation form by mail to our Calgary office or by email to membership@apega.ca. Previous payments will not be refunded or pro-rated.

Retired Members (no longer practising) who wish to maintain their titles and benefits can do this by continuing to pay their annual dues. Retired Members may qualify for the Life Member category, which would reduce the annual dues by 75%.

Download the Voluntary Cancellation of Membership Form

 

Reinstatements

Professional Members, Professional Licensees & Licensees

If your licence has been cancelled for seven years or longer, you must reapply for your licence.

If your licence has been cancelled for less than seven years, either by APEGA or voluntarily by you, you must submit a reinstatement form to reinstatement@apega.ca

Reinstatement applications normally take three to six months to process after completion. An application is considered complete when all references (if required) have been received, along with all other required supporting documentation. It is up to the applicant to ensure that references respond to APEGA’s request in a timely manner.

If you are a current, active professional member in another constituent association in Canada, use the inter-provincial mobility process.

Download the Application for Reinstatement Form

Members-in-Training

If you voluntarily cancelled your licence or APEGA cancelled it for non-payment of dues less than 7 years ago, you can submit a Member-in-Training reinstatement form by mail to our Calgary office.

Download the Member-in-Training Application for Reinstatement Form 

Cancellation Because of CPD Program

If APEGA cancelled your licence because you did not comply with the Continuing Professional Development (CPD) program, you must include a detailed activity record (DAR) for the past three years along with your reinstatement form.

If you can’t provide a DAR, you must submit a compliance declaration form that you will comply with the CPD program in the future.

Download the Detailed Activity Record Spreadsheet

Download the CPD Compliance Declaration Form

 

 

Permit Holders

Company Changes

A Permit Holder can update its permit information with APEGA at any time. This can be done by logging into the Company Self-Service Centre (CSSC). Login information for the CSSC is shared with the Chief Operating Office (COO) on file with APEGA.

Information that can be maintained in the CSSC includes:

  • employees
  • Responsible Members
  • COO information
  • company name information
  • company contact information
  • company activities
  • human resources contact information
  • voluntary cancellation of a permit

The CSSC will also provide a live calculation of the estimated permit dues, based on the permit dues model effective July 1, 2017.

Log into the Company Self-Service Centre

 

Voluntary Cancellations

A company can voluntarily cancel its Permit to Practice if it:

  • is no longer engaging in the practice of engineering or geoscience in Alberta
  • has merged or been acquired by another Permit Holder
  • has been dissolved and no longer exists

Any company that does not hold an active Permit to Practice can not use a reserved word within its company name, even if it is not engaging in engineering or geoscience work. More information can be found on the Right to Practise & Title page.

To request voluntary cancellation, visit the Company Self-Service Centre.  APEGA will notify you once the cancellation has been processed. The company must return all permit certificates, stamps, and seals to APEGA.

 

Involuntary Cancellations

APEGA will cancel a Permit to Practice if:

  • a discipline order exists requiring the Permit to Practice be cancelled
  • the company has not paid its annual dues by its due date
  • the company does not have a designated Responsible Member
  • the company’s Responsible Members have not attended the Permit to Practice seminar within five years
  • the company does not have a Chief Operating Officer (COO) associated with the permit

 

Reinstatements

Any company requesting a permit reinstatement will have to submit a new permit application form and proceed through the application process. If approved, the company can use the previously assigned Permit Holder number.

Two payments will have to be made to APEGA. The first is a non-refundable permit reinstatement fee. Once the reinstatement is approved, the calculation for outstanding dues will be made, and these must be paid before the Permit Holder will be issued the permit certificate.

The permit reinstatement process can take up to one month for processing.

Download the Permit to Practice Application Form