In response to the extraordinary circumstances relating to the COVID-19 pandemic and following guidance from government and public health officials, APEGA Council has passed a motion cancelling the 2020 annual general meeting (AGM).
Why was the AGM not postponed or held virtually?
APEGA Bylaw 16(1) states “An annual meeting of the Association shall be held in every calendar year with the period between such meetings not to exceed 18 months.” Following health and safety measures, APEGA would not be able to hold an in-person AGM by the 18-month deadline of October 2020, so postponing the AGM was not possible.
In addition, the existing tools, processes, and legislation make it highly unlikely, if not impossible, to conduct a virtual AGM by October.
How does this affect the 2020 election results?
As APEGA Council was unable to safely convene publicly to read out the election results, it invoked Bylaw 11 on April 2. This bylaw allows Council to declare the results of the 2020 annual election as valid based on certified confirmation from Simply Voting, the third-party voting provider, and the 2020 APEGA Council Election Ballot Counting Committee Report. These documents have been made public in the interest of transparency and trust.
What happens now?
The AGM items that required a vote of the public membership at an AGM are currently being addressed:
- The validity of the election results – Council invoked Bylaw 11 to declare the election results valid following authentication by the third-party election vendor and approval by the ballot-counting committee
- Appointment of the Nominating Committee – Council passed a motion to invoke Bylaw 11 to appoint the Nominating Committee for the 2020 nominations process
- Appointment of the auditor – APEGA is developing options for appointment of the auditor for 2020 without an AGM
We will provide further updates as they become available.
Please contact [email protected] if you have any questions regarding the cancellation of the 2020 APEGA AGM.