Volunteer as an APEGA Science Olympics Challenge Manager

APEGA is looking for enthusiastic volunteers interested in sharing their passion for engineering and geoscience with students at the APEGA Science Olympics. This position requires applicants to manage a team of volunteers to facilitate hands-on student activities on the day of the event. Each Challenge Manager will lead one student challenge, help oversee the other student challenges for that age group, and coordinate the event volunteers for that age group. Challenge Managers act as the point person for all the volunteers in their division, requiring them to be deeply familiar with the challenges and the event itself.

Volunteers must be able to attend three training sessions in the weeks prior to the event and attend their local APEGA Science Olympic event. This is a great opportunity to foster a love for engineering and geoscience in students, promote your profession in the community, and log continuing professional development (CPD) hours with APEGA.

Events Requiring Volunteers

DateMay 9, 2020February 22, 2020
LocationUniversity of Calgary
Olympic Oval
University of Alberta
Pavilion (Butterdome)
Tentative Meeting Dates
  • Jan 18 (optional packing day)
  • April 1 (challenge manager training)
  • One of: April 15, April 16, April 18 (event volunteer training)
  • May 8 (challenge manager meeting)
  • May 9 (event day)
  • Jan 16 (challenge manager training)
  • Jan 18 (optional packing day)
  • One of: Jan 30, Feb 1, or Feb 6 (event volunteer training)
  • Feb 13 (challenge manager meeting)
  • Feb 21 (event setup)
  • Feb 22 (event day)

Volunteer Position Description

Reporting Structure

Reports to the APEGA Outreach Coordinator or APEGA Outreach Manager.


  • Assist with various tasks and assignments as requested by APEGA Outreach Coordinator or Outreach Manager (e.g., minor setup of banners, arrivals tables, signage placement, volunteer and team check-ins, program distribution, competition facilitation, etc.).
  • Familiarize yourself with students challenge rules and schedule before the competition day.
  • Manage a team of volunteers to facilitate various student challenges throughout the APEGA Science Olympics event.
  • Ensure all volunteers and students under your supervision are following necessary safety and risk management procedures.
  • Coordinate judging and scoring, ensuring fair and consistent procedures are followed.
  • Provide evaluation and recommendations to improve challenges, judging, and the APEGA Science Olympics in general.
  • Participate in a post-event evaluation.

Skills and Qualifications

  • Practicing or retired professional member, E.I.T., G.I.T., university student member or applicant in engineering or geoscience—non-members with related experience in outreach, education, or STEM fields are encouraged to apply
  • Experience in managing teams, running events, and working with children is an asset
  • Previous APEGA Science Olympics experience is preferred
  • Interest in promoting engineering, geoscience, technology, and related careers to students in K-12

Average Time Commitment

  • Three-hour training session on your role
  • Optional six-hour session prior to the event to assist with material packing
  • Three-hour session to assist in training the other volunteers
  • Two-hour meeting prior to the event to go over final details
  • Two hours on the evening before the event to assist with event set-up (Edmonton only)
  • Six to eight hours on the day of the event


  • Develop public speaking, event coordination and planning, and volunteer management skills.
  • Meet and work with other practicing members and university student members.
  • Earn credits for CPD (continuing professional development) and APEGA Volunteer Service Awards.
  • Promote a love of science to students (Grades 1-12) and their parents, showing the fun side of science as well as the practical applications of engineering and geoscience.
  • Be involved in a fun and rewarding experience.

For more information, email [email protected].