Volunteer for the Southern Alberta Student Liaison Committee | APEGA

Volunteer for the Southern Alberta Student Liaison Committee

Gain valuable volunteer experience for your résumé, meet industry professionals, and give yourself an advantage as you prepare for your career in engineering or geoscience.

Develop your skills in:

  • Leadership
  • Communication
  • Teamwork
  • Project and event management
  • Decision making

Available Positions

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Committee Chair

Oversees all initiatives and assist coordinators as needed, and preside over and provide leadership at committee meetings.

Average Time Commitment

5-10 hours per month

Responsibilities

  • To preside over and provide leadership at committee meetings in a way which:
    • encourages openness, participation and motivation of members
    • maintains order and respects appropriate rules of procedure
    • ensures that the Committee’s deliberations/activities are effective and properly focused
    • advances the Committee’s annual and longer-term objectives        
  • Oversee all initiatives and assist coordinators as needed
  • Coordinate with all branches of the committee to ensure that events, proposals and reports are on track and submitted in a timely manner

Skills and Qualifications

  • Engineering or geoscience student at the University of Calgary or Mount Royal University
  • Comfortable speaking to and leading a group of peers
  • Proven leadership skills
  • Good strategic and facilitation skills
  • Ability to influence and achieve consensus
  • Powerful communicator
  • Motivated
  • Ability to chair meetings effectively
  • Ability to accept and deliver constructive criticism
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Meetings Coordinator

Organizes committee meetings, including booking meeting spaces, preparing agendas, taking minutes, and following up on action items.

Average Time Commitment

3-10 hours per month

Responsibilities

Provide support for Committee meetings by:

  • Consulting with the Chair on items to be addressed at committee meetings
  • Prepare and distribute meeting agendas and notices
  • Create polls to determine meeting dates
  • Track meeting attendance
  • Book meeting space and arrange for catering
  • Record and distribute meeting minutes
  • Follow up on action items and bring concerns forward to Chair

Skills and Qualifications

  • Engineering or geoscience student at the University of Calgary or Mount Royal University
  • Excellent verbal and written communication skills
  • Experience with taking meeting minutes
  • Detail oriented, deadline oriented, and well-organized
  • Intermediate level of skill with Excel
  • Intermediate level of skill with Word
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Treasurer

Responsible for the committee budget, including maintaining records and liaising with APEGA.

Average Time Commitment

3-10 hours per month

Responsibilities

Provide support for Committee meetings by:

  • Prepare Committee/event budgets, in consultation with Committee, to reflect expected revenue and expenses for the year
  • Maintain accurate records of revenue and expenditure
  • Work with Events team to provide financial information for reports
  • Prepare quotes as needed
  • Liaise with APEGA staff to ensure invoices are paid on time
  • Keep Committee updated on budget status
  • Attend Committee meetings
  • Attend events and assist as needed

Skills and Qualifications

  • Engineering or geoscience student at the University of Calgary or Mount Royal University
  • Knowledge of bookkeeping and financial management
  • Detail oriented and well-organized
  • Intermediate level of skill with Excel
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Marketing Coordinator

Responsible for planning, creating, and following through on marketing strategies and materials for committee events.

Average Time Commitment

3-10 hours per month

Responsibilities

Provide support for Committee meetings by:

  • Consulting with the Chair on items to be addressed at committee meetings
  • Prepare and distribute meeting agendas and notices
  • Create polls to determine meeting dates
  • Track meeting attendance
  • Book meeting space and arrange for catering
  • Record and distribute meeting minutes
  • Follow up on action items and bring concerns forward to Chair

Skills and Qualifications

  • Engineering or geoscience student at the University of Calgary or Mount Royal University
  • Excellent verbal and written communication skills
  • Experience with taking meeting minutes
  • Detail oriented, deadline oriented, and well-organized
  • Intermediate level of skill with Excel
  • Intermediate level of skill with Word
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Event Coordinator

Organizes committee events, including booking venues, catering, and working with the volunteer and marketing coordinators to make each event a success.

Average Time Commitment

  • 3-10 hours per month (June-August)
  • 15-25 hours per month (September-November; January-March)

Responsibilities

  • Overall coordination of committee events
    • Determine the theme, date, and location of the event
    • Book room for event
    • Work with Marketing Coordinator to plan promotional strategy
    • Work with Volunteer Coordinator to determine the positions that need to be filled
    • Plan all details of event and set deadlines for completion of tasks
      • Assign tasks to supporting Event Assistants
    • Create and update event schedule
    • Oversee Event Assistants
  • Provide regular updates to Committee
  • Attend Committee meetings
  • Troubleshoot any problems that arise at events (no-shows, technical problems, etc.)
  • Attend events and assist as needed

Skills and Qualifications

  • Engineering or geoscience student at the University of Calgary or Mount Royal University
  • Detail oriented, self-motivated and well-organized
  • Excellent verbal and written communication skills
  • Comfortable leading a group of peers
  • Experience planning events and presentations
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Volunteer Coordinator

Works with the Event Coordinator to recruit and manage volunteers for committee events.

Average Time Commitment

  • 3-10 hours per month (June-August)
  • 15-25 hours per month (September-November; January-March)

Responsibilities

  • Overall coordination of volunteers for events
    • Recruit student volunteers for various positions (set-up, registration, clean-up, etc.)
    • Create schedule of shifts for event
    • Ensure volunteers are aware of their responsibilities
    • Sign-in volunteers upon arrival and review duties
    • Manage volunteers onsite (answering questions, troubleshooting)
  • Ensure volunteers are recognized for their contributions
  • Attend committee meetings
  • Attend events and assist as needed

Skills and Qualifications

  • Engineering or geoscience student at the University of Calgary or Mount Royal University
  • Strong organizational skills
  • Experience working with volunteers
  • Experience with staffing/scheduling
  • Problem solving skills
  • Excellent communication skills
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Event Assistant

Works with the Event Coordinator, taking responsibility for administrative tasks for committee events.

Average Time Commitment

  • 3-10 hours per month (June-August)
  • 15-25 hours per month (September-November; January-March)

Responsibilities

  • Perform all administrative tasks for events
    • Prepare name tags and other required items for event
    • Attend event and handle onsite registration
  • Provide regular updates to Event Coordinator
  • Assist the Event Coordinator in the preparation of all event reports
  • Attend monthly Committee meetings
  • Attend all events and assist as needed

Skills and Qualifications

  • Engineering or geoscience student at the University of Calgary or Mount Royal University
  • Detail oriented, self-motivated and well-organized
  • Excellent verbal and written communication skills
  • Experience planning events and presentations
  • Intermediate level of skill with Word
  • Intermediate level of skill with Excel
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Mount Royal University Representative

Provides an MRU perspective on committee discussions, and works with the Marketing Coordinator to promote events to MRU students.

Average Time Commitment

  • 3-10 hours per month (June-August)
  • 15-25 hours per month (September-November; January-March)

Responsibilities

  • Attend meetings
  • Offer thoughts and ideas on events from a Mount Royal University prospective
  • Work with the Marketing Coordinator to ensure events are being marketed directly to MRU students
  • Attend meetings
  • Attend events and assist as needed

Skills and Qualifications

  • Geoscience student at Mount Royal University
  • Detail oriented, self-motivated, and well-organized
  • Excellent verbal and written communication skills
  • Comfortable leading a group of peers
  • Ability to book rooms on Mount Royal University campus
  • Intermediate level of skill with Word
  • Intermediate level of skill with Excel

Information for All Positions

Reporting Structure

Report to Becky Ferguson, Southern Alberta University Coordinator  

Orientation and Training

  • Will be provided
  • Ongoing support from APEGA staff

Benefits

  • Gain leadership experience for your portfolio
  • Get recognized for your contribution
  • Meet new people and expand your network
  • Volunteer with the largest professional association in Alberta and receive references and reference letter after successful completion of volunteer term
  • Experience fun and rewarding events

Other

  • Applicable parking expenses for meetings are reimbursable  
  • Meetings held monthly at APEGA Calgary Office

Apply to Volunteer for the Student Liaison Committee

Only qualified applicants will be contacted for an interview.

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