Volunteer for the Northern Alberta Student Liaison Committee | APEGA

Volunteer for the Northern Alberta Student Liaison Committee

Gain valuable volunteer experience for your résumé, meet industry professionals, and give yourself an advantage as you prepare for your career in engineering or geoscience.

Develop your skills in:

  • Leadership
  • Communication
  • Teamwork
  • Project and event management
  • Decision making

Available Positions

The 2018-2019 committee has been selected. Applications for 2019-2020 are now being accepted.

 

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Committee Chair

Oversees all initiatives and assist coordinators as needed, and preside over and provide leadership at committee meetings.

Average Time Commitment

3-10 hours per month

Responsibilities

  • To preside over and provide leadership at committee meetings in a way which:
    • encourages openness, participation and motivation of members
    • maintains order and respects appropriate rules of procedure
    • ensures that the Committee’s deliberations/activities are effective and properly focused
    • advances the Committee’s annual and longer-term objectives        
  • Oversee all initiatives and assist coordinators as needed

Skills and Qualifications

  • Engineering or geoscience student at the University of Alberta
  • Comfortable speaking to and leading a group of peers
  • Proven leadership skills
  • Good strategic and facilitation skills
  • Ability to influence and achieve consensus
  • Powerful communicator
  • Motivated
  • Ability to chair meetings effectively
  • Ability to accept and deliver constructive criticism
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Meetings Coordinator

Organizes committee meetings, including booking meeting spaces, preparing agendas, taking minutes, and following up on action items.

Average Time Commitment

3-10 hours per month

Responsibilities

  • Attend monthly meetings
  • Provide support for committee meetings
    • Consult with Northern Alberta University Coordinator and Chair on the items to be addressed at committee meetings
    • Prepare and distribute meeting agendas and notices
    • Track meeting attendance
    • Record and distribute meeting minutes
    • Keep updated committee roster

Skills and Qualifications

  • Engineering or geoscience student at the University of Alberta
  • Excellent verbal and written communication skills
  • Experience with taking meeting minutes
  • Detail oriented, deadline oriented, and well-organized
  • Intermediate level of skill with Excel
  • Intermediate level of skill with Word
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Event Analyst

Responsible for summarizing and reporting on event metrics.

Average Time Commitment

2-4 hours after each event

Responsibilities

  • Attend monthly meetings
  • Collect evaluation forms after each event and enter the data into Google Forms
  • Summarize the information into a report
  • Compile metrics (ex. Number of student attendees, number of volunteers, etc.)
  • Report back to the committee about the success of the event

Skills and Qualifications

  • Engineering or geoscience student at the University of Alberta
  • Excellent verbal and written communication skills
  • Experience with taking meeting minutes
  • Detail oriented, deadline oriented, and well-organized
  • Intermediate level of skill with Excel
  • Intermediate level of skill with Word
  • Familiarity with Google Forms
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Marketing Coordinator

Responsible for planning, creating, and following through on marketing strategies and materials for committee events.

Average Time Commitment

  • 3-10 hours per month (June-August)
  • 15-25 hours per month (September-November; January-March)

Responsibilities

  • Coordinate the marketing for committee events
  • Create a marketing strategy in cooperation with Event Coordinator
  • Set deadlines
  • Create required materials
  • Send all materials to APEGA staff for approval
  • Arrange for printing and distribution of all materials
  • Deliver 5-minute classroom presentations to promote event
  • Promote events on social media and coordinate onsite social media presence at events
  • Attend committee meetings

Skills and Qualifications

  • Engineering or geoscience student at the University of Alberta
  • Excellent interpersonal, verbal, organizational, and written communication skills
  • Outgoing and friendly
  • Basic graphic design skills
  • Experience with social media platforms (Twitter, Facebook, LinkedIn, etc.)
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Event Coordinator

Organizes committee events, including booking venues, catering, and working with the volunteer and marketing coordinators to make each event a success.

Average Time Commitment

  • 3-10 hours per month (June-August)
  • 15-25 hours per month (September-November; January-March)

Responsibilities

  • Attend monthly meetings
  • Overall coordination of events
    • Work with Volunteer Coordinator to determine the positions that need to be filled
    • Plan all details of event and set deadlines for completion of tasks
    • Create and update event schedule
    • Create catering budget and submit for approval
    • Book event venue
    • Order catering for event
    • Attend event
  • Provide regular updates to committee
  • Troubleshoot any problems that arise at events (no-shows, technical problems, etc.)

Skills and Qualifications

  • Engineering or geoscience student at the University of Alberta
  • Detail oriented, self-motivated and well-organized
  • Excellent verbal and written communication skills
  • Comfortable leading a group of peers
  • Experience planning events and presentations
  • Ability to book rooms on campus
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Volunteer Coordinator

Works with the Event Coordinator to recruit and manage volunteers for committee events.

Average Time Commitment

  • 3-10 hours per month (June-August)
  • 15-25 hours per month (September-November; January-March)

Responsibilities

  • Attend monthly meetings
  • Overall coordination of volunteers for events
    • Schedule event assistants for various positions
      (set-up, registration, clean-up, etc.)
    • Ensure volunteers are aware of their responsibilities
    • Sign-in volunteers upon arrival and review duties
    • Manage volunteers onsite (answering questions, troubleshooting)

Skills and Qualifications

  • Engineering or geoscience student at the University of Alberta
  • Strong organizational skills
  • Problem solving skills
  • Excellent communication skills
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Event Assistant

Works with the Event Coordinator, taking responsibility for administrative tasks for committee events.

Average Time Commitment

  • 3-10 hours per month (June-August)
  • 15-25 hours per month (September-November; January-March)

Responsibilities

  • Attend monthly meetings
  • Overall coordination of volunteers for events
    • Schedule event assistants for various positions
      (set-up, registration, clean-up, etc.)
    • Ensure volunteers are aware of their responsibilities
    • Sign-in volunteers upon arrival and review duties
    • Manage volunteers onsite (answering questions, troubleshooting)

Skills and Qualifications

  • Engineering or geoscience student at the University of Alberta
  • Strong organizational skills
  • Problem solving skills
  • Excellent communication skills

Information for All Positions

Reporting Structure

Report to Debbie Closson, Northern Alberta University Coordinator  

Orientation and Training

  • Will be provided
  • Ongoing support from APEGA staff

Benefits

  • Gain leadership experience for your portfolio
  • Get recognized for your contribution
  • Meet new people and expand your network
  • Volunteer with the largest professional association in Alberta and receive references and reference letter after successful completion of volunteer term
  • Experience fun and rewarding events

Other

  • Applicable parking expenses for meetings are reimbursable  
  • Meetings held monthly at APEGA Edmonton Office

Apply to Volunteer for the Student Liaison Committee

Apply for the 2019-2020
Northern Alberta SLC