APEGA Updates Regarding COVID-19

We will be updating this page with information on events and programs, and what APEGA is doing to address operational changes resulting from COVID-19.

Logo for APEGA's Centennial

A message from the Registrar & CEO of APEGA

March 19, 2020

Hello everyone, 

Albertans have been faced with some difficult decisions over the past weeks as we try to mitigate the spread of COVID-19. As one great community, we’re pulling together more than ever while respecting the need to keep our distance. As we work our way through this crisis, we’re proving that compassion and cooperation burn brightest in dark times.

Following recommendations from the government and health officials, the APEGA offices in Calgary and Edmonton will be closed to the public starting Thursday, March 19, and staff will be working remotely. APEGA will still function with our staff continuing to be available by email and phone. We are closely monitoring the situation as it evolves and will continue to support the health and safety of employees and members.

As the COVID-19 situation unfolds, APEGA staff is working to address applicant and member concerns. A frequently asked questions section has been added to this page below and will be updated as modifications and resolutions to concerns are identified. 

Thank you for your patience and understanding as we make our way, together, through these uncharted waters. 

Jay Nagendran, P.Eng., FCAE, ICD.D, FEC, FGC (Hon.) 
Registrar & CEO 


March 17, 2020

Hello everyone,

I know this is a difficult time for all Albertans as we deal with the outbreak of COVID-19 in our province, an unprecedented event that has left many of us uncertain and looking for answers. APEGA's members, permit holders, and staff have always been stronger together, and we remain united throughout these trying times.

We have been actively monitoring the outbreak over the past weeks, and we have been assessing our activities and operations to decide the best way forward. Like many of you, we are receiving guidance and accurate, up-to-date information from the Government of Alberta, the Government of Canada, and the World Health Organization.

We have assembled the APEGA Crisis Management Team to monitor the situation, develop mitigation risk scenarios, and make recommendations to ensure APEGA is able to continue operations.

For now, the APEGA offices in Edmonton and Calgary remain open with a reduced staff—with many staff working from home. We ask that you do not visit either office. We will be deciding on the status of potential office closures and will keep you updated as we work through this situation.

As well, scheduled professional development sessions, events, and activities up to April 30 have been assessed and are being cancelled, rescheduled, or offered online. As we continue to evaluate our upcoming activities, we will ensure that you are informed of any changes. Registration fees for any cancelled or rescheduled events or activities will be refunded. 

As a reminder, some of the basic precautions are:

  • Wash your hands with soap and warm water for at least 20 seconds
  • Use approved hand sanitizers
  • Avoid touching your face and mouth, especially with unwashed hands
  • Avoid close contact with people and animals if illness is suspected
  • Cough into a tissue or your elbow and then wash your hands immediately
  • Follow instructions from Alberta Health Services if you think you may have COVID-19

Rely on reputable sources, such as the Government of Alberta website and the Government of Canada website, for more information. We are stronger in a crisis by supporting one another and working together. Please stay healthy and be kind to one another during this time.

Jay Nagendran, P.Eng., FCAE, ICD.D, FEC, FGC (Hon.)
Registrar & CEO

Latest COVID-19 Updates from the Alberta Government

The Alberta Goverment has a page that contains up-to-date information on the outbreak, including:

  • Risk factors
  • Public and personal safety measures
  • Symptoms
  • Obtaining treatment
  • Measures being taken by government organizations
  • Further news and updates as they happen

Visit alberta.ca

Update on AGM, Summit Awards and PD Conference

With the recent developments surrounding COVID-19 in Alberta and announcements by Canadian government and health agencies, APEGA has decided to postpone the 2020 Annual General Meeting (AGM), Summit Awards, and Professional Development Conference until further notice. Registration fees will be refunded.

The actions Albertans take today will determine how this situation unfolds and we encourage everyone to prioritize their well-being and take the necessary steps to stay healthy.

Update on Election Results

Upcoming APEGA Events Have Been Postponed or Cancelled

Currently, all of APEGA's events that have been scheduled through March and into April have been updated in response to COVID-19, including the AGM, Summit Awards, and PD Conference. Unless otherwise stated, these events have been postponed and may be rescheduled at a later date.

Refunds will be automatically issued to everyone who was registered for paid events. If you have not received a refund by March 25, 2020, please contact [email protected].

Regulatory events such as Permit-to-Practice Seminars and Practice Standards consultation sessions are being assessed for online delivery.

If you were already registered for one of these events, you will be emailed directly with further information.

View Affected Events in the Calendar

Events

Frequently Asked Questions

We have been collecting your questions in response to changes in APEGA's operation during this time.


Q. I'm concerned that I might not meet the CPD requirements for this reporting period because of cancelled formal training due to COVID-19 restrictions. What are my options?

A. APEGA has the following options to consider.

  • Most licensed professionals will have extra professional development hours (PDH) that they couldn’t claim in the previous two years because of the limits in each category. This earned PDH is still available to be claimed up to two years after they were earned.

    Here is an example of a licensed professional's detailed activity record (DAR) that shows extra earned hours in a few of categories.

    Example of DAR for previous reporting period (XLS)

    Here is an example of how the professional claimed earned PDH in their current DAR.

    Example of DAR for current reporting period (XLS)

    The professional was able to cover an entire year of CPD using carry over. Here is an example of the online entry in the Member Self Service Centre (MSSC).

    Example of MSSC Entry (XLS)

    Take the time to review your previous records and see if you have any carry forward hours that you could use this year.

  • This is a short-term method for relief from the CPD requirements. It is used for a variety of reasons where a licensed professional may not be able to complete CPD activities (i.e., maternity leave, illness, under/unemployment, etc.). Special consideration would apply in a variety of COVID-19 situations. When the professional is approved, the required professional development hours (PDH) and number of categories will be reduced. The amount of reduction will depend on the situation described by the professional in their application.

    • APEGA will be setting up an expedited process with the Practice Review Board to approve COVID-19 related applications to ensure professionals are aware of their status as soon as possible.

    To apply for special consideration, a licensed professional is required to completely enter all their CPD hours claimed in current and historic reporting periods. Professionals are required to have some hours entered online to be eligible for Special Consideration.

    Once your PDH has been entered online at the Member Self Service Centre, your application can be sent to APEGA for approval by following the instructions on the Special Consideration Application Form.

    Download the Special Consideration Application Form (PDF)


Q. Am I still required to provide my detailed activity records (DAR) to the Practice Review Board?

A. APEGA is suspending CPD reviews for licensed professionals that received a notice to provide their Detailed Activity Record (DAR) and supporting documents in 2020.  We will revisit the request once the COVID-19 situation has stabilized.

If you have any questions, please contact [email protected].


Q. How do we authenticate and validate while we are working remotely?

A. COVID-19 is an evolving situation that is presenting many challenges to professional engineers and geoscientists in Alberta. Adherence to standards is mandatory and the responsibility of professional work products (PWPs) reside with licensed professionals, however, we recognize the challenges registrants may face in performing physical and digital authentication and validation during these times.  Licensed professionals must use due diligence to ensure that PWPs are tracked and controlled and ensure they are eventually authenticated and validated as soon as practicable in accordance with the standard, Authenticating Professional Work Products.

For example, you may not be able to physically authenticate the original PWP because you are working from home and do not have access to a large format printer, or any printer. In those cases, particularly when you are not using digital authentication, APEGA expects some provision to ensure that PWPs are authenticated and validated, even if the ink stamp cannot be applied to the original document. A listing of drawing and version numbers could be kept by the professional, and that document authenticated, with the originals marked ‘authentication held on a separate document’. When the health crisis passes, the original documents must be authenticated. 

  • If possible, APEGA encourages use of digital authentication and validation methods. Digital signatures, other than digital certificates provided by Notarius, should not be used as they are not approved by APEGA. Notarius is offering APEGA members $100 off the subscription sign-up fee ($40 instead of $140) until June 30. Sign up here: www.notarius.com/apega.
  • Additionally, Notarius has made the Business 5 version of its e-signature platform free for 60 days with no financial commitment beforehand. For more information, visit https://info.notarius.com/covid-19-ensure-business-continuity-with-esignature.

Section 4.13 of the standard describes a process to use during urgent situations and COVID-19 is considered an urgent situation.  The permit holder must be able to justify its actions and prove that its licensed professionals and responsible members exercised due diligence to meet the intent of the standard.

Further inquiries can be sent to [email protected].

See more about digital authentication


Q: Can I still take my exams through APEGA during the COVID-19 situation?

A: Due to COVID-19, disruptions to APEGA examination programs are occurring. The APEGA Examinations team will be communicating directly with those candidates impacted for each exam program.


Q: Will my application and review process be delayed?

A: APEGA is reviewing all regulatory processes to ensure we continue the critical work necessary to protect the public welfare while we all respect the need for social distancing.

The Board of Examiners will meet virtually to review and approve licensing applications. While this change in procedure may lead to slightly longer wait times, application reviews will remain ongoing.

APEGA’s regulatory processes will continue throughout this public health emergency.


Q: How will my complaints and investigations be handled?

A: Investigations will continue uninterrupted during the pandemic. We can carry out interviews using video conferencing or teleconferencing, which will be arranged on a case-by-case basis.

Any supporting documents for a complaint should be emailed to [email protected]. Due to APEGA security protocols, we cannot accept documents sent via file-share applications such as Dropbox or Google Drive.

Once complaints are submitted, our Director of Investigations will be in touch to discuss next steps.


Other News and Updates from APEGA

COVID-19 News Posts

Changes to This Page

  • March 26, 2020: Added FAQ about continuing professional development (CPD) hours and detailed activity record (DAR) submissions.
  • March 20, 2020: Added FAQ about digital authentication. Added information about Notarius e-signature discounts.
  • March 19, 2020: Updated RCEO message about office closures.
  • March 18, 2020: Frequently Asked Questions have been added to the page.
  • March 17, 2020: A message from APEGA's Registrar & CEO is posted. An update regarding AGM, Summit Awards, and PD Conference is added.
  • March 16, 2020: All events scheduled through March and into April have been postponed or rescheduled. Those already registered will be issued full refunds as described above.

Media Inquiries

Members of the media who would like to reach out to APEGA for a statement regarding this topic may contact:

Nancy Biamonte
Director, Communications 
Office: 587-489-1673
Toll free: 800-661-7020
[email protected]