Volunteer as a Registration Committee Subject Matter Expert | APEGA

Volunteer as a Registration Committee Subject Matter Expert

The Registration Committee (the common term used for the legislative Board of Examiners) reviews applications for registration as a Professional Member, Licensee, or Professional Licensee under the Engineering and Geoscience Professions Act (EGP Act) and General Regulation by ensuring the requirements of registration are met by each applicant before registration is approved. The Registration Committee also considers matters of policy, significant changes in procedure, examination results, and other matters referred to it by the Registration Executive Committee (REC) or by Council.

As part of APEGA's criteria for selection for this volunteer position, volunteers must undergo a credit and criminal background check, performed by Sterling BackCheck on behalf of APEGA.

Volunteer Position Description

Reporting Structure

The Registration Committee operates under the administrative responsibility of the Registrar. Subject-matter experts (SMEs) are considered members-at-large (MAL) of the Registration Committee (e.g., MAL-SME) who are appointed by Council.

Responsibilities

  • Participate actively in reviewing applicant files, maintaining and enforcing the requirements for registration by ensuring consistency and fairness of how applicants are assessed, and ensuring that due process is followed
  • Participate actively in maintaining the standards for registration by reviewing and understanding the requirements set forth in the EGP Act and regulations set forth by Council or the operational policies and practices set forth by the Registration Executive Committee (REC) related to academic credentials and experience requirements, and the review of those applicants with respect to those qualifications or requirements
  • Specify a scope of practice of engineering or geoscience in which the applicant is permitted to practice as part of their review and assessment for applications for Professional Licensee membership
  • Provide a recommendation to the REC in their review of the application or other REC-related activity, but not act as a decision-making entity
  • Provide expertise, knowledge, insight, or consultation on special matters to the REC, such as matters of policy, significant changes in procedure, examination results, and other matters referred to it by the REC or by Council

All SMEs are required to:

  • Review applicant case files within 30 days of receipt of file
  • Complete assigned files with no more than three requests from staff to the SME; if staff must ask more than three times, the SME may be removed from the position
  • Inform appropriate APEGA staff when additional information is required to make a proper assessment on applicant files
  • Correspond with appropriate APEGA staff on administrative matters which affect the individual SME's ability to perform their duties (i.e., inform staff of updated contact information, when the SME will be away for an extended, or if IT support is required)

Qualifications 

Skills and experience

  • Be in good standing with APEGA and have a license to practice engineering or geoscience
  • Have 5-7 years as Professional Member with APEGA
  • Knowledge and/or experience with matters related to requirements for registration of those practicing engineering or geoscience in Alberta
  • Solid understanding of public interest and self-regulation
  • Solid understanding of good character and reputation
  • Excellent communication skills: Written, oral, reading, and comprehension
  • Ability to apply critical thinking and problem-solving skills
  • Demonstrate sound professional judgement
  • Open-minded individual with ability to put complicated scenarios into context
  • Ability to review large amount of data

The following skills and experience are an asset, but not required:

  • Experience with interpreting legislation
  • Knowledge of or experience participating in panel, grant reviews, disciplinary hearings, or tribunals while demonstrating fairness and the ability to act without bias
  • Strong interpersonal and collaborative skills with the ability to recognize and value the contributions of other SMEs, REC members, staff, and stakeholders
  • Expertise and experience in assessment, testing, registration, and certification programs

Academic SMEs must

  • hold a faculty or teaching position in engineering or geoscience at a university within Canada, or hold professor emeritus designation with the university
  • have an area of expertise in one of the following:
    • Environmental Engineering
    • Geological Engineering
    • Civil Engineering
    • Industrial Engineering
    • Mechanical Engineering
    • Chemical Engineering
    • Petroleum Engineering
    • Geology

Experience SMEs must

  • have demonstrated expertise in one of the following areas:
    • Geomatics Engineering
    • Geological Engineering
    • Mining and Mineral Processing
    • Computer/Software Engineering
    • Aeronautical Engineering
    • Materials Engineering
    • Biomedical/Biomechanical Engineering
    • Instrumentation
 

Term of Office

Three years (renewable) with unspecified number of re-appointments

Average Time Commitment

Preparation and time commitments for an average SME are estimated as follows:

  • Review of 5-15 files per month (equivalent to about 10 hours per month)
  • Attend 2 workshops per year for training
  • Optional monthly one-hour WebEx updates for training, policy, tool updates
  • Optional participation in Full Academic Committee or Full Experience Committee discussion groups (via WebEx/teleconference)

 

For more information, email the Volunteer Management Coordinator at volunteer@apega.ca.

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