Volunteer as a Discipline Committee Member | APEGA

Volunteer as a Discipline Committee Member

The Discipline Committee adjudicates on allegations of unskilled practice and unprofessional conduct brought before it by the Investigative Committee, following complaints against APEGA members (individuals and/or permit-holding entities).

Volunteer Position Description

Reporting Structure

Discipline Committee (DC) members report to the Registrar & CEO, through the Director of Enforcement and Permits, who is accountable for the DC administration. The Registrar & CEO will report to Council.

The Discipline Performance shall be monitored by the Director of Enforcement and Permits.

Responsibilities

All Discipline Committee volunteer members are expected to:

  • Be knowledgeable about APEGA discipline processes, policies, and procedures, and bring forward any concerns to the attention of the Discipline Committee and staff for consideration
  • When selected as a member of a formal discipline hearing panel, attend and actively participate in their role at all associated meetings until the formal discipline hearing has concluded; there is typically 1 formal hearing per year
  • When selected as a case manager for a Recommended Discipline Order (RDO), fulfill their duties until the matter is concluded; there are typically 2 RDOs per year
  • Attend and actively participate in scheduled committee meetings, currently held 3 times per year
  • Review agenda material in advance of each meeting to be knowledgeable and able to constructively comment during DC meetings; agendas will be available at least one week prior to each DC meeting
  • May be selected to represent APEGA on the independent Joint APEGA-ASET Discipline Committee
  • Positively represent APEGA externally
  • Follow and adhere to all APEGA volunteer policies
  • Record related volunteer hours and encourage other committee members to record theirs as well

Skills and Qualifications

  • Active professional member licensed as a P.Eng., P.Geo., P.Geol., P.Geoph., or P.L. with APEGA
  • Professional members, if mid-career, can be of non-practicing status; life members will be considered if it has been less than five years since they become a life member
  • Minimum of 10 years of industry experience in Canada
  • Prior APEGA volunteer experience on statutory committees is considered an asset; cannot serve on conflicting statutory boards, such as the Appeal Board or the Investigative Committee
  • Experience in tribunal decision making, communication, listening, and decision writing are considered an asset
  • Committee and governance experience is considered an asset

Term of Office

Three years (renewable), with terms running from September to August.

Average Time Commitment

1. Preparation and duties as Formal Hearing Panel Member (typically 1 per year)

  • Preparation for hearing: 1 day to read through all material
  • Attending the hearing: 1 to 3 days
  • Review of submission documents: 1 to 3 days
  • Decision writing: 1 to 5 days
  • Average total of 4 to 12 days per year

2. Preparation and duties as Case Manager for RDOs (typically 2 per year)

  • Review of RDO documents: 4 hours to read through all material and respond
  • Coordination of meeting and being part of meeting with member and Investigative Committee: 1 hour
  • Preparation of any Letters of Reprimand: 1 hour
  • Average total of 6 to 12 hours per year
  • Note: Hearings and RDOs will vary depending on complexity of case

3. Preparation and attendance of 3 DC meetings per year

  • Preparation for DC meetings: 2 hours to read through the agenda and materials
  • Attendance of DC meetings: 3 hour meetings
  • Average total of 15 hours per year

Orientation and Training

Active participation in Discipline Committee orientation and training is required, and will be incorporated into a committee meeting. The committee will provide relevant volunteer information in a secure location that can be accessed at any time. Additional training can be obtained by request to the Director of Enforcement and Permits.

Measures of Success

The successful Discipline Committee volunteer will:

  • Fulfill all the above responsibilities through active participation when committing to a formal discipline hearing panel, or as a case manager, until the matter is concluded, even if duties take them past term ending
  • Attend and actively participate in at least 1 of the 3 DC meetings held per year
  • Will complete any assigned actions in the mutually agreed upon time frame

Benefits

This is a volunteer position and has no monetary benefits. Volunteers will be reimbursed for expenses incurred as part of this volunteer position, subject to the approved APEGA Travel and Expense Claim policy. Volunteers will also be part of the APEGA Volunteer Management System, and as such, accrue volunteer service credits. Volunteer participation may also be claimed as part of APEGA’s Continuing Professional Development (CPD) participation annual requirements for active and participating license holders.

Participation on this committee will also allow volunteers to enhance the following skills:

  • Increased appreciation and knowledge of the profession’s regulatory obligations and legal authorities
  • Increased governance experience
  • Opportunity to advance the profession by sharing your knowledge and experience
  • Growth in individual’s business network and skillset

Other

Email and phone support will be available remotely to volunteers during regular business hours. Meals will be provided during face-to-face meetings.

All committee time spent can be claimed by volunteers as Continuing Professional Development.

 

For more information, email the Volunteer Management Coordinator at volunteer@apega.ca.

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